Overview
This is an automatic action that creates one file from multiple files.
Rules
- User specifies merged document name (the default is "MergedDocument")
- Maximum number of characters for merged document name is 100
- Characters : “ # % * : < > ? / \ | ~ & ゛ဧ $ are forbidden when you try to put them directly in the text field for New file name. If you use metadata value for Merged file name, then the aforementioned characters are replaced with “-” because Windows doesn't allow using them in file names
- Enter character is replaced with space
- Merged document will have the current date and document identifier (in brackets) appended to its name
- If the original file name is "someFile.pdf" and use puts "test" as the merged file name, the result file name would be something like "test 2022-06-01 (84c52531-59fe-477a-90e3-0173392b7578).pdf"
- During Merge action (e.g. merging 10 files in the job), the message in the job rectangle would be "Processing your 10 files" (when 10 files are entering the Merge action) but as soon as Merge is finished, only merged file counts, so the message would be changed to "Processing your 1 file"
- After the Merge action, you can see in the Job View result file and original files
- In Workflow Files List and To-Do List, original files are not shown (and are ignored for file count)
- In Upload Group List, result files are not shown (and are ignored for file count)
- Result file (merged file, that's created during Merge action)
- There will be only one per job
- The File History of the result file will contain entries only after the Merge action
- The input files for the Merge action will be merged alphabetically
- If there is a Split action after Merge, the results of the Merge action are marked with "TEMPORARY FILE" status
- Original files (files before Merge action)
- Original files have the status "ORIGINAL DOCUMENT" that never changes
- User can Comment, Download or Delete original files
- These file items will appear greyed out in the job file list and they will be placed at the bottom of the list
- Those files be seen only in the Job Screen, below the result files, after Merge action, just to help user to understand the process
- The File History of everything that happened before the Merge action will be contained in the original files
- All non-PDF documents will be converted to PDF before Merge action (and that conversion will produce a separate entry in the File History of a file)