Overview
This automatic action will send files as email attachments to one or more recipients.
Rules
- Files can be sent to one or more recipients using email
- Recipients can be registered users of a certain Willow organisation or external users
- Recipients may also be picked dynamically from the metadata. User who added file, Approver and Form Data > User and Email types may be used as recipients.
- Email subject and text are set by the person who creates the workflow
- Recipients are visible in File History as details of Emailed (system) history item
- A user chooses the delivery method:
- Send each file in a separate email (default)
- Send all files in the group in the same email
- If this option is selected that means that if there are four files in the job, and just one is ready for emailing, that file would not be sent until all 4 files finish previous actions in the workflow (i.e. Approve is before Secure Email action, all four files must be approved first in order to be emailed)
- The attachment contains the version of the file that existed at the moment of the System Email action. Changes to the file after the System Email action will not apply to the sent version
- The total size of the attached files can't exceed the 10MB limit
- The email body may be empty
- Product name and timestamp are appended to the email text (greyed out, at the bottom), so it's less likely that the emails will be recognised as spam due to the same text.